الوظائف

Date Posted: 2011-04-26

Secretary

Under general supervision, provides responsible administrative and secretarial support to the Assistant Manager Services or Manager Operations. Coordinates office activities and performs other related work as required.

Key Responsibilities

• Performs wide variety responsible and confidential administrative and secretarial duties. Performs data entry, document production and data organization through the use of computers and other office equipment. Prepares a variety of materials from written or oral instructions or transcription equipment including correspondence, reports, charts, spreadsheets and statistical data that may be complex, technical and/or sensitive.
• Establishes and maintains complex and confidential files and recordkeeping systems; maintains inventories and orders supplies; maintains manuals and updates resource materials; copies, collates and distributes information; opens, sorts and distributes mail.
• Answers telephones and receives visitors; schedules appointments, maintains calendars and arranges and coordinates meetings and events. Provides information, routes inquiries, resolves complaints and interprets and explains policies and procedures, ensuring the appropriate distribution and release if confidential or sensitive information.
• Assists in the budget preparation and budget administration. Coordinates clerical work activities and determines work priorities and methods; provides lead direction and training for clerical employees.
• Handles the stationary and other small material requirements of the office and the department. Will monitor inventory and order material as and when required.

Skills

• Certificates in Secretarial or Office Management or Equivalent.
• 3 years experience as a Secretary to Senior Management.
• Typing and basic PC experience.
• Good communication skills
• Honest and can maintain confidentiality

Education

• Certificates in Secretarial or Office Management or Equivalent

Additional Information: